Advanced Techniques for Word Users

The writing tool that is most frequently used worldwide may be Microsoft Word. Undoubtedly, compared to other common instruments, it is significantly more powerful. It is also quite easy for novices to use, yet it has significantly more functionality than any program ever created. Even for experienced users who are aware of document formatting in MS Word, many of these Word tips and functions are cleverly disguised.

Though many of us use Microsoft Word on a daily basis, how proficient are you with it? These pointers and techniques will make you an expert.

Get an unsaved document back

It is a common situation when people start a Word document and then accidentally close it without saving it. It might look like a real tragedy if you do not know how to recover an unsaved Word document. Luckily, there are many ways to make Word document recovery. If you feel unsure what to do exactly, surf the net and find any necessary information whether it is about how to recover unsaved Word document or how to search a word in a document. One of the great pieces of advice is to choose Manage Document on the File Tab and then Recover All Unsaved Documents. Another option is to use the auto recovery Word document strategy. Go to File, choose Options, press the Save tap button, click Auto recovery, and enter the number of minutes. One more variant is to go back to a previous version history Word file if your file is stored in OneDrive or SharePoint.

Reduce the size of your document by using picture compression

It is one of the useful tips available for all users. Usually, documents with lots of images scroll slowly. What should you do in this case? When you import your picture into Word (Insert > Pictures), select Compress Pictures from the Format contextual bar that displays. There are numerous choices available to you regarding photo size (print, web, email). After choosing your resolution, click OK to begin the automated compression of your photographs.

For improved document flow or layout, use page breaks

Another advanced Word technique is to utilize page breaks. You can pause and resume text entering at certain points in a document by using them. This is useful when generating lists or paragraphs that you do not want to take up several pages. But it is also typically used when creating text columns. Click the Insert Tab > Page Break to start the next page and terminate the current one in order to insert a page break. Alternatively, you can use the CTRL + Enter key combination to achieve this.

Get your paper together

Instead of inserting a conventional space character between two or more words, press [Ctrl]+[Shift]+[Spacebar] to enter a non-breaking space character. This will maintain the text on the same line. The program will maintain the two words on the same line, but the space will appear the same.

When used with hyphenated words, a nonbreaking hyphen functions in the same way as a nonbreaking space. To prevent the program from wrapping at a hyphen, use the shortcut [Ctrl]+[Shift]+[-] to enter a nonbreaking hyphen. It will wrap the entire word to the next line if needed, instead of breaking at the hyphen, when the hyphenated word reaches the right margin.

Navigate to the most current edits

Shift-F5 is another one of Word’s obscure keyboard shortcuts. You can quickly return to a recent edit you made in your document by simply pressing a keyboard. To go to the section of your document that you most recently updated, press Shift-F5 once. To access your previous edit, press it again. To access your third most recent edit, press it again. The third keystroke returns you to the starting point.

Multilingual translation on the go is one of Microsoft Word advanced skills

Microsoft Translator is the translating tool used by Microsoft Office. Use the Review tab’s Translate tool. Translate a phrase or a sentence. Alternatively, you can translate the whole thing and show it in another document. You can select and switch between languages using the Translator tab that is displayed on the right. To fully understand the meaning of each piece of information, use this sidebar to highlight it.


Getting Microsoft Word advanced training in any possible way you can is a key to successful document management. Read specialized blogs and articles, visit webinars, or enroll in a course. Mastering these progressive techniques will make you a productive and expert user. Besides, it saves your time and effort.

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