Why Gantt Chart is a Much Needed Tool for Project Management?

Project management or Task management has never been an easy job. It needs an extensive amount of time and effort. In a project, there is plenty number of modules that need to accomplish before deadlines. And a larger project makes the project management process more hectic and tedious.

So what can be done to have the work done on time? Gantt chart is a one-stop solution for all your project management problems. It is a visual representation of data in the form of a colored bar that holds a series of scheduled tasks over a certain period. Check out the blog, to get in-depth information about the Gantt chart and its application.

What is the Gantt chart?

The acronym of Gantt is “Generalized Activity Normalization Time Table”. It is a tool that is widely used by enterprises to make a project plan. A Gantt chart describes a project schedule, becoming the key element of any project plan. The respective chart is fruitful for projects which are straightforward and does not require any kind of modifications mid-stream.

With the help of Gantt Charts, you can manage the project and increase efficiency and productivity. The complexity of Gantt Charts is directory proportional to the nature of the project. If your projects are large then you might experience complex Gantt charts. And on the other side, if the project is of small size, the Gantt chart becomes easy and simple. The primary goal of the Gantt chart is to reduce the complexity and make things more simple and understandable.

As it is explained above that Gantt charts are pictorial representations of tasks. It is created with the help of a colored bar that describes the schedule of any project. It also focuses on the dependencies of one task with another concerning time and date.

Major Advantages of Gantt chart

Nowadays the majority of enterprises are using the Gantt chart to improve efficiency and reduce the wastage of time. Via Gantt chart, you can easily view tasks that are to be completed, complete the project’s timeline, start and end dates for a task, and many more. The chart also helps you in effective project planning. Have a look at the advantage of the Gantt chart:

Enhances Team Productivity:

With the help of the Gantt chart, shareholders can have deep information about the project’s progress. And the working team can regularly track the project and they will get an exact idea about the next module. And thus they can enhance their productivity.

Resource Planning:

The chart helps you in project planning and scheduling. So the project managers can get a rough idea about the number of resources they have like technologies, working members, etc. And thus they frequently assign and distribute the tasks with them. By this, you can efficiently handle resources and projects are more likely to be completed within set budget & deadlines.

Gantt chart also caters you with a proper roadmap so that all the tasks get accomplished on time. And more and more time can be saved.

Manages Complex data:

Gantt chart summarizes complex information into influential and useful data. Gantt chart is also helpful in effective decision making.

Crystal Clear requirements:

Through the Gantt charts, project leaders can easily create project requirements. In the project management software, you will get a calendar view facility. And it can be used to set priorities, goals, risks, etc. for the task requirement. Furthermore, it helps the working team to get a better understanding regarding the project and how much effort they have to put in for the completion of the project and that too within the decided framework. Gantt chart offers you a crystal clear view of task requirements.

Time Management:

Project leaders encounter great difficulties while handling large projects. So, with the help of Gantt charts time-management can be done, and that too with an in-depth knowledge of tasks on a timeline. Time tracking tools can be used to manage projects either large or small with perfection.

Workflow Management:

With the help of a powerful Gantt chart project leader or stakeholder can have a clear view of the progress of the project. Workflow management is a process that organizes and traces a team’s workflow. The visualization tool i.e. Gantt-chart caters you with workflow management services that depict how much work has been completed and how much is pending!!

Better Team Communication:

While working on the same project, a team needs a platform to have an open discussion on any module. With the Gantt chart, there is no need to switch between apps to have communication. One can fill the communication gap by using Gantt chart comment boxes. Use the ‘@’ shortcode to pick the desired person.

Optimizes task dependencies:

As projects are compositions of small modules, and each module is dependent on another. Like there are three small modules ‘A’, ‘B’ and ‘C’ in an order. So, without the completion of ‘A’, we cannot directly jump to ‘B’ and ‘C’. Then here comes the use of the Gantt chart. Gantt charts can effectively manage these situations and offer better results.

Keeps Everyone in Sync:

Having a visual framework can be a blessing for developers and the client. Regular checking of the status of the project lowers the misinterpretation. As it is a much-needed activity for large and complicated tasks. Gantt chart let you have the same information and help you set common goals. And keep team and client on the same page.

Grip on the Future:

Decision-making is another advantage of the Gantt chart.  It assists decision-makers to look farther ahead to assure each distributed project is working toward the success of the organization’s long-term strategic goals.

Bottom Line

Due to the extensive functionality of the Gantt chart, it has become the number one choice for the management of projects. It lists your entire task, motivates your team members, tracks the progress of projects, and even offers you a platform to have better team communication.

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